Commercial Assistant — Office Organisation & Order Coordination (all genders)
Part-time · Half days Monday to Friday · Planned location: Cologne · Initially on site
Do you enjoy organising, keeping track of open tasks and making sure agreements lead to results? Help us manage day-to-day commercial operations reliably at valitool. You will work closely with management and our specialist team.
Your responsibilities
- Bookkeeping preparation: collecting and organising receipts and supporting documents for further processing.
- Quotations and orders: preparing quotations as agreed, taking orders and following up the associated processes.
- Appointment coordination: recording requests, arranging appointments and assigning them to the right people.
- Project organisation: recording project progress, documenting open issues and following up agreed next steps.
- Support coordination: keeping track of open requests, agreeing priorities with the team and following up completion.
- Contract organisation: filing contracts systematically and following up deadlines, appointments and agreed tasks.
What you bring
- Commercial training or comparable practical experience in office organisation, administration or order processing.
- A structured, careful and reliable approach to work.
- Enjoyment of organising processes, asking questions and following tasks through to completion.
- Confidence using digital office applications and a willingness to learn our systems.
- Friendly, clear communication with customers and colleagues.
- Confidential handling of business documents and customer data.
You do not need to know every area of responsibility already. We will introduce you to our processes and systems, including bookkeeping preparation. What matters to us is that you work carefully, think ahead and ask when something is unclear.
What we offer
- Part-time: we want commercial administration covered for half a day each weekday, Monday to Friday. We will agree on the specific working hours together.
- The role can be filled by one person or shared by two part-time colleagues. If shared, clear handovers and covering for each other are important.
- Planned workplace: Cologne. We are still looking for suitable office premises. Initially, we would like to work together on site so that you can learn our processes and we can build the organisation together.
- Close collaboration with management and the specialist team, with room for your own ideas and a say in shaping our processes.
- There may be an opportunity to increase your working hours in the future.
