Shape the future with valitool.org!

Your responsibilities

• Bookkeeping preparation: collecting and organising receipts and supporting documents for further processing.
• Quotations and orders: preparing quotations as agreed, taking orders and following up the associated processes.
• Appointment coordination: recording requests, arranging appointments and assigning them to the right people.
• Project organisation: recording project progress, documenting open issues and following up agreed next steps.
• Support coordination: keeping track of open requests, agreeing priorities with the team and following up completion.
• Contract organisation: filing contracts systematically and following up deadlines, appointments and agreed tasks.

What you bring

• Commercial training or comparable practical experience in office organisation, administration or order processing.
• A structured, careful and reliable approach to work.
• Enjoyment of organising processes, asking questions and following tasks through to completion.
• Confidence using digital office applications and a willingness to learn our systems.
• Friendly, clear communication with customers and colleagues.
• Confidential handling of business documents and customer data.

You do not need to know every area of responsibility already. We will introduce you to our processes and systems, including bookkeeping preparation. What matters to us is that you work carefully, think ahead and ask when something is unclear.

What we offer

• Part-time: we want commercial administration covered for half a day each weekday, Monday to Friday. We will agree on the specific working hours together.
• The role can be filled by one person or shared by two part-time colleagues. If shared, clear handovers and covering for each other are important.
• Planned workplace: Cologne. We are still looking for suitable office premises. Initially, we would like to work together on site so that you can learn our processes and we can build the organisation together.
• Close collaboration with management and the specialist team, with room for your own ideas and a say in shaping our processes.
• There may be an opportunity to increase your working hours in the future.

Your responsibilities

• Developing our existing Java and XML applications.
• Helping develop MCP interfaces that give AI applications targeted access to our software’s functions.
• Integrating an AI solution into our products that runs locally wherever possible, and practically testing suitable models and tools.
• Exploring ways to make relevant information and specialist knowledge available to AI using RAG.
• Implementing features, analysing bugs and using tests to verify changes.
• Using AI tools in development, understanding and reviewing generated code, and correcting it when necessary.

What you bring

• Practical programming experience from your own projects, vocational training, university studies or previous work.
• Java skills and basic XML knowledge, or a willingness to learn XML.
• The ability to read code, understand how it works and systematically narrow down errors.
• An interest in AI applications and a basic understanding of LLMs and topics such as MCP and RAG.
• Enthusiasm for exploring new technical possibilities and turning them into reliable software.

You do not need to have built a complete AI solution already. What matters is that you can code, want to understand how technology works and are ready to explore these topics with us.

Additional strengths

• Your own experiments with locally hosted language models, MCP or RAG.
• An understanding of commercial operations and business processes.
• Go or Rust skills — both languages are optional.

What we offer

• Work and study: you will be employed by valitool and actively contribute to our products.
• Ideally, you would like to begin or continue a work-compatible bachelor’s or master’s degree, for example in business information systems, computer science or a suitable AI programme.
• By agreement, we contribute towards your tuition fees. We will agree together on the university, study model and level of support. There is no requirement to attend a particular university.
• We want to work with you long term and offer opportunities for development beyond graduation.
• We will transparently agree on the level of study support and its associated conditions before funding begins.